# AbaNinja — Complete Reference

> AbaNinja brings together accounting, order management, payments, time tracking and expenses in one cloud workspace. Free for more than 80,000 Swiss SMEs.

## About

AbaNinja brings together accounting, order management, payments, time tracking, and expenses in one cloud workspace. Free for over 80,000 Swiss SMEs. Part of the Swiss21 ERP ecosystem, built on Abacus technology.

Target audience: - **Swiss SMEs** digitizing administration
- **Startups** launching from zero with a tool that scales fast
- **Freelancers** managing invoices, time, and expenses independently
- **Professionals** working independently with cleaner operational workflows
- **Associations** needing clear, lightweight administrative management
- **Accountants** supporting Swiss21 clients with standardized processes

## Key Benefits

- **Zero upfront costs**: Start without a subscription and get set up in minutes.
- **Integrated banks**: Connect 70+ Swiss banks without manual steps.
- **Complete platform**: Manage invoices, orders, payments and accounting in one place.
- **Scalable solution**: Grow from solo work to larger teams on the same setup.
- **No experience required**: Guided flows let you start even without accounting expertise.
- **Integrated payments**: Accept Stripe, TWINT, PayPal and bank transfer from one workflow.
- **Reliable technology**: Built on trusted Abacus technology with Swiss-grade standards.

## Accounts payable

Upload the document and let AI extract the relevant data automatically. Post, pay and track supplier documents in one connected workflow.

Included functions:
- Bulk document import
- Automatic invoice data extraction
- Save posting assignments at contact level
- Digital archive with up-to-date document status
- Send multiple invoices to the bank for payment

## Order management

Manage quotes, confirmations, delivery notes and Swiss QR invoices in one structured flow, from first contact to final payment.

Included functions:
- Fast creation of quotes and order confirmations
- Instant conversion of orders into invoices
- Order fulfillment and delivery status tracking
- Centralized history of customers and commercial documents
- Automatic creation of delivery notes and shipping documents

## Financial accounting

Bank transactions, receipts and postings are captured automatically and analyzed in the dashboard, so your financial view is always up to date.

Included functions:
- Automatic and manual accounting entries
- Bank reconciliation with transaction updates
- VAT handling and chart of accounts compliant with Swiss standards
- Real-time monitoring of costs, revenue, and liquidity
- Export of financial reports and accounting documents

## Additional Features

- **Time tracking**: Track hours, vacation and absences, then invoice billable work directly to customers, including from mobile with AbaClik and AbaClock.
- **Expense management**: Scan receipts, let AI recognize the key data and create the accounting entry automatically.
- **SamurAI**: The AI assistant does more than explain. It can carry out operational actions such as creating an invoice.
- **API and webhooks**: Connect AbaNinja to your own stack, automate data exchange and build custom extensions.

## Pricing Details

All plans include financial accounting, order management, QR invoices and bank connectivity.

### Starter — CHF 0
- Documents per year: 1'000
- Number of contacts and products: 1'000
- Users: 1
- Payroll runs: 1
- Support requests: 3
- Downgrade option: ✕
- QR invoices and quotes: ✓
- Balance sheet / income statement: ✓
- VAT method: Gross, no VAT
- Permanent bank connections: ✕
- Down, partial & installment invoices: ✕
- E-Bill (AbaNet): ✕
- API: ✕
- Advanced accounting: ✕ (AbaWeb)
- Inventory management: ✕

### Basic — CHF 21/month
- Documents per year: 2'100
- Number of contacts and products: 2'100
- Users: 3
- Payroll runs: 7
- Support requests: Unlimited
- Downgrade option: ✕
- QR invoices and quotes: ✓
- Balance sheet / income statement: ✓
- VAT method: Gross, net, balance
- Permanent bank connections: ✓
- Down, partial & installment invoices: ✓
- E-Bill (AbaNet): ✓
- API: ✓
- Advanced accounting: ✓
- Inventory management: ✕

### Pro — CHF 49/month
- Documents per year: 5'000
- Number of contacts and products: 5'000
- Users: 5
- Payroll runs: 21
- Support requests: Unlimited
- Downgrade option: ✓
- QR invoices and quotes: ✓
- Balance sheet / income statement: ✓
- VAT method: Gross, net, balance
- Permanent bank connections: ✓
- Down, partial & installment invoices: ✓
- E-Bill (AbaNet): ✓
- API: ✓
- Advanced accounting: ✓
- Inventory management: ✓

## Integrations

AbaNinja is part of the Swiss21 ERP ecosystem:

- **CRM**: Customers, contacts, and deals in one shared flow.
- **DeepSign**: Digital signature integrated into daily workflows.
- **DeepBox**: Document management with centralized storage.
- **AbaClik AI**: Track hours and activities from mobile in real time.
- **AbaClock**: Time tracking with automatic synchronization.
- **Commerce**: Sell online with connected catalog and orders.

Additional connections: Abacus Financial Accounting, AbaBridge (EDI), AbaPos (POS), AbaSalary (payroll).

## FAQ

**Who is AbaNinja for?**
For Swiss SMEs, startups, freelancers, associations and organizations that want to manage accounting, orders and administration in a simple digital way.

**What is Swiss21?**
Swiss21 is a cloud ecosystem for Swiss SMEs, start-ups, freelancers and associations. AbaNinja is part of it: with a Swiss21 account, you can start for free, use one login and run AbaNinja independently.

**Do I need accounting knowledge?**
No. Automation, clear reports and guided workflows help users through every process. For more advanced tasks such as VAT filings, Swiss21 Digital Coaches are available.

**Can I create Swiss QR invoices and accept online payments?**
Yes. AbaNinja generates Swiss QR invoices that comply with the local standard. Customers can pay online via Stripe, TWINT, PayPal, bank transfer or eBill.

**Can I connect my bank?**
Yes. More than 70 Swiss banks are supported. Incoming payments are reconciled automatically and payment orders can be sent directly to the bank.

**Can I move to Abacus ERP later?**
Yes. AbaNinja is built on Abacus technology and can be extended or integrated into the wider Abacus ERP ecosystem at any time.

**Where can I find more information about AbaNinja?**
The AbaNinja Helpdesk provides guides, frequently asked questions and additional information: help.abaninja.ch

**Does AbaNinja offer an API?**
Yes. The AbaNinja API is available from the Basic plan and supports webhooks, automated data exchange and custom extensions. Full documentation is available at docs.abaninja.ch

## Links

- Website: https://www.abaninja.ch
- App: https://app.abaninja.ch/v3/start
- API Docs: https://docs.abaninja.ch
- Helpdesk: https://help.abaninja.ch
- Sign Up (DE): https://swiss21.org/de/21abaninja-buchhaltungsprogramm/
- Sign Up (EN): https://swiss21.org/en/21abaninja-accounting-software/
- Sign Up (FR): https://swiss21.org/fr/21abaninja-programme-de-comptabilite/
- Sign Up (IT): https://swiss21.org/21abaninja-buchhaltungsprogramm/

## Legal

Operated by DeepCloud AG, Abacus-Platz 1, 9300 Wittenbach, Switzerland.
UID: CHE-187.309.718 | Email: info@deepcloud.swiss

- General Terms (GTC): https://abaninja.ch/legal/2025-ab-deepcloud-ag-abaninja-en.pdf
- Data Processing Agreement (DPA): https://abaninja.ch/legal/2025-adv-deepcloud-ag-abaninja-en.pdf
- Privacy Policy: https://www.deepcloud.swiss/en/privacy-policy/